The mission of the Caldwell County School System Finance Department is to oversee the legal and ethical requirements of the school system's financial operation. This includes accounting, purchasing, accounts payable, payroll, accounts receivable, and the investment of funds. The Finance Department must manage the budgetary constraints placed on the System by the local School Board and the State of North Carolina Department of Public Instruction. We must invest school funds based on the limitations placed on all units by the North Carolina State Treasurer. Employees and vendors must be paid in a timely and accurate manner. All purchasing has to follow the policies and procedures set forth by the North Carolina Purchasing and Contracts Division.

• Fiscal Year 2021/22 Matching rates for Retirement 22.89%; FICA remains 7.65% and Hospitalization Rate $647.86.
• Current travel rate is 65.5-cents per mile beginning January 1, 2023.
• NC-4 Withholding Tax
• Laptop Bid(Commodity:  204-54: Microcomputers, Handheld Laptop, and Notebook)
  NO. 157-140072021 Addendum  Award Letter
• Granite Falls Middle School Furniture Bid

Please be aware that the turn around time for requisitions to be processed as purchase orders is from 3-5 days. Please plan ahead. Please check the link site for E-PROCUREMENT HELPFUL TIPS and Contracted Services Form.

Tax on Purchases- Items that are exempt from tax include the following: postage, registration fees, services (labor), etc. All purchases are to include tax even if the vendor is out of state and does not charge the tax on their invoice or quote. We are required to pay sales tax to the state of North Carolina. Please be sure to include tax on shipping charges/cost. This tax will have an effect on your budget

You should have an example from the previous year for claims regarding accident/incident report for Boiler & Machinery. You will no longer be required to complete the accident/incident claim for GL & Auto/Garage. You are responsible for getting the injury/incident report to Kevin Brittain (auto) or myself (GL) as soon as possible and we will complete the claim forms. This should be no later than 1 day from the incident. Claims are now filed online. It is very important that you provide as much information on your incident and/or injury report. If you have an auto claim you will need all driver information and information on the other driver (if applies). If you have questions, please contact Kevin Brittain. For student injury or other incidents, you may choose to use the injury report or if you have one your school/site would rather use that is also fine.

• Notice of Occurrence Form
• Student Injury Report Form

Annual Expenditure Report

• Program Report Code Summary
• Object Code Summary
• ABC Transfers 2021/22
• Expenditure Report with PRC and Object Code Summary

 School Fees 2020

• Hibriten High School Senior Fee $35
• South Caldwell High School Senior Fee $20
• West Caldwell High School Senior Fee $25
• High School Parking Fee $20

COVID Expenditures

• NCDPI posts expenditures of COVID programs by public school unit.

Caldwell County Schools Comprehensive Annual Financial Report (CAFR)

• CCS 2008 CAFR
• CCS 2009 CAFR
• CCS 2010 CAFR
• CCS 2011 CAFR
• CCS 2012 CAFR
• CCS 2013 CAFR
• CCS 2015 CAFR
• CCS 2016 CAFR
• CCS 2017 CAFR
• CCS 2018 CAFR
• CCS 2019 CAFR
• CCS 2020 CAFR
• CCS 2021 CAFR

Caldwell County Schools Annual Financial Audit

• CCS 2016 Financial Audit
• CCS 2017 Financial Audit
• CCS 2018 Financial Audit
• CCS 2019 Financial Audit
• CCS 2020 Financial Audit
• CCS 2022 Financial Audit

Recovery Act Information

Important information concerning the Recovery Act and reporting fraud and/or waste.

• Federal Recovery Act Information
• NC Recovery Act Information
• NC Recovery Compliance/Fraud Reporting
• Recovery Act: Reporting Fraud
• Reporting Fraud Poster
• Whistleblower Poster

Recovery Act Information

Important information and links concerning the Recovery Act and reporting fraud and/or waste.

• NC Recovery Act Compliance Information
• Recovery Act Information
• Reporting Fraud Hotline Poster
• Whisleblower Poster/Info

• Please review the following BOE policy regarding crowdfunding within Caldwell County Schools.

          BOE Policy 7360/8225

• To obtain proper BOE approval for crowdfunding campaigns, please complete the online approval request form below.          Crowdfunding Approval Form